ALL SAINTS, PEORIA PARISH ASSEMBLY-
SUNDAY, MAY 21, 2023
MINUTES

The meeting was called to order at 12:05 p.m. by Parish Council President Nikki Vulgaris.
Father Anastasios gave the opening prayer.
Election of the chairman by Parish Assembly nominated Nikki Vulgaris. Motion was passed.
Appointment of Parish Assembly Secretary by the Chairman Nikki Vulgaris nominated Lisa
Gerontes-Bowe. Karen Gerontes seconded the motion and the motion passed.
Greg Gerontes motioned for the approval of previous Parish Assembly Minutes. The motion
was seconded by George Elias. Motion was passed.

Michael Bowe presented the Treasurer’s Financial Report. Michael presented many graphs
showing the church’s financials. The majority of our church’s income comes from parishioner
pledges. A motion was made by Gus Kontos to accept the Treasurer’s report and was seconded
by Blake Gordan. Motion was passed.
Philoptochos President Judy Gerontes presented the Philoptochos report. She shared that our
Philoptochos financially supported over $10,000.00 of items and monetary gifts to those in
need with the support of our parish.

Hannah Mallory presented the Auditor’s Report. Paula Nellas, Karen Gerontes, and Hannah
Mallory made up the audit committee. One error was found in festival reimbursement. A
recommendation was given to have 2 people check the reimbursement requests. The
committee found the 2022 records to be in order. Old records need to be kept for 7 years, then
can be destroyed. A motion was made by Athena Kontos to accept the Treasurer’s Report and
was seconded by Blake Gordon. Motion was carried.

Election for representatives of Metropolis Clergy-Laity Assembly on October 11-12 th held in
the Northwest suburbs were made. Gus Kontos and Tatiana Chaikin were nominated as representatives Blake
Gordon 2nd the motion. The motion was passed.

Election of Board of Elections for 2023 Parish Council for 3 parishioners: A motion was made
by Tatiana Chaikin to nominate Karen Gerontes, Tammy Johnson, Koula Kakuris. It was
seconded by Blake Gordan. The motion was passed.

Old Business was shared by President Nikki Vulgaris in place of Becky Lagouros who was
absent. The report gave information about the lawsuits on with our church property on Rt. 91.
Dr. Merhab requested that the 2 lawsuits regarding the “berm” be dismissed. The judged
denied his request for dismissal. No trial date has been set yet.

 

Under New Business, 2 items were addressed; 1) Revisions 2) Building Committee
Budget Revisions:
 The first item was to hire a part time Book Keeper. The rate was set at $20.00/hr.
Hannah Mallory accepted the position. Lisa Gerontes made a motion to hire Hannah
and was seconded by Blake Gordon. Motion passed.
 The second item was to amend the Health Insurance policy for Father Tasso, however,
with his recent transfer, this no longer is a concern.
 The third item was to increase the Parish Activity budget line. A motion was made by
Karen Gerontes to increase the Parish Activity budget to $8,000.00 and seconded by
Tatiana Chaikin.
Under Building Committee, please refer “Old Business” regarding the property on Rt. 91.
Father Tasso gave the Priest Report. He thanked the parish for all of their hard work and
making his time here enjoyable. He is being transferred to Joliet, Il to the “All Saints” parish
there.
A motion to dismiss the meeting was made by Judy Gerontes and seconded by Blake Gordan.
The motion passed. The meeting was dismissed at 12:35 p.m.
Respectfully Submitted by,
Lisa Gerontes-Bowe

2022 Audit Report

On February 22, 2023 the 2022 Board of Auditors conducted an audit of the 202 finances. In attendance were Paula Nellas, Karen Gerontes, and Hannah Malley. We reviewed the church's general accounting practices and follow-through of previous audit committee recommendations, as well as inspected a specific sampling of income and expenses, including relevant supporting documentation.

The committee found whjat appeared to be an error in a reimbursement check fo food festival expenses. This turned out to be an oversight in the logging of the large number of receipts for festival supplies. The committee's suggestion for how to prevent this from occuring in the futre can be found below.

Last year's audit committee recommended that a 2-person verification log be used when counting the Sunday income. We found this to be working well.

The committee found the financial records for 2022 to be in order.

Recommendations:
1) That two people will review expenses and receipts for reimbursements when multiple receipts are submitted for the same event, confirming that the numbers match.
2) That the finance committee considers creating a policy for when to sherd old financial documents with potentially sensitive parishioner information.

Respectfully submitted by the 2022 Board of Auditors,

Hannah Malley, Paula Nellas, Karen Gerontes.